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If it feels like there is a never-ending list of tasks to perform, you may be having trouble keeping track of duties that need to be completed. A facility management checklist assists management teams in knowing what facility inspections require completion, and the vital health and safety procedures that need to be carried out. We’re sharing our essential facilities management checklist templates to help you devise your own business inspection checklists.

The roof

The roof of your office building should be checked semi-annually to determine if there is any external damage due to weather. The steps that your staff can take include:

  • Remove any leaves or debris from the gutters
  • Check for cracks or holes in the roof
  • Check the vents and drains for any clogs
  • Look at the interior roofs and walls for stains, leaks or cracks
  • Look for metal corrosion or deterioration

Car park

If you have a building car park, this will need to be inspected and a maintenance schedule completed. Here are some checks to include:

  • Test gates or barriers to ensure they’re working correctly
  • Assess lighting to ensure all lights are functioning properly
  • Eliminate debris or litter from car parking areas
  • Ensure foliage or trees do not impede signs
  • Cut back any grass
  • Assess parking areas for cracks or potholes
  • Assess if parking lines require repainting
  • Ensure CCTV cameras are working correctly

Doors and windows

Doors and windows form part of your facility maintenance checklist. You’ll want to ensure these are regularly cleaned for hygiene reasons, as well as providing a good reputation for the business or building. Add these tasks to your checklist:

  • Remove dirt and grime from windows, sills and doors
  • Check that double glazing is functioning
  • Check that seals are working correctly so there are no leaks
  • Assess all door handles and locks
  • Replace any faulty doors and windows

Cold weather checks

Cold weather inspections are important, especially during the winter months. These checks keep your office space warm and enable employees to work comfortably. Add these checks to your preventative maintenance checklist:

  • Assess all pipes for freezing
  • Seal any cracks around pipes
  • Determine if there any interior signs of mould or mildew
  • Assess heating systems
  • Ensure HVAC systems are working correctly
  • De-ice pavements or external areas where pedestrians may walk
  • Remove any snow from outdoor walkways or paths
  • Clean and dry indoor mats
  • Dry any wet flooring to prevent injuries

Interior building maintenance checklist

The interiors of your building will require several checks, including electricity and plumbing. Your electricity inspections should involve checking that all wiring has been installed correctly. There should be no damage or faults to the wiring and it should be highly secure. Your plumbing checks can include:

  • Assess any signs of leaks, spills, water damage
  • Check the water pressure
  • Ensure the water heater is at the right temperature
  • Check all drains are functioning properly
  • Ensure all toilets are working correctly

Test any lifts or elevators to prevent hazards. If you have lifts, elevators or stairs, consider the following checks:

  • Assess the opening and closing of lift doors
  • Check for any obstructions
  • Replace any lighting
  • Test fire alarms and smoke detectors
  • Assess oil levels
  • Check for signs of wear and tear
  • Ensure emergency stops are functioning
  • Test lift brakes

Security maintenance checklist

Building security is a fundamental operation, especially due to the safety of people working or living inside the building. Contemplate these tasks for enhanced security:

  • Check all security cameras are working
  • Test security alarms
  • Inspect all door and window locks
  • Check the control panel

Covid-19 cleaning checklist

Stopping the spread of germs within your organisation has never been more important. Here are some Covid-19 cleaning tasks for facilities managers to arrange to keep work environments clean and safe:

  • Regularly clean high touch surfaces, including door handles, buttons and light switches
  • Implement signage to remind employees to wash and sanitize their hands regularly
  • Ensure handwashing stations are kept stocked
  • Provide sanitising wipes on staff desks to encourage regular wipe downs of phones, keyboards and desks

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